Procurement

Pre-Qualification Supplier Application Form - Download (Word)

 

Pre-Qualification Supplier Application Form - Download (PDF)

 

PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS/CONTRACTORS

CLOSING DATE: MONDAY, 14 OCTOBER, 2019

1. INVITATION FOR PRE-QUALIFICATION

1.1 INTRODUCTION

RCK is a national NGO that was established in 1998 and its mission is to protect and promote the rights and dignity of refugees, IDPs, other forced migrants and host communities through enabling programs of legal aid, awareness creation and advocacy. It has offices in Nairobi, Dadaab refugee camp, Kakuma, Kalobeyei and Garissa Township. The organization invites applications for prequalification from interested vendors, including current suppliers, for the supply of goods, works and services to the organization for the period January 1, 2020 to December 31, 2021. The purpose of this exercise is to promote supplier partnership, accountability and to improve on the quality of products and services while achieving the most competitive prices.  RCK maintains high procurement standards as per its values as it provides humanitarian service to its persons of concern.

1.2 CATEGORIES

RCK invites applications for prequalification from eligible bidders for the supply of goods and services in the under listed categories for the year 2020-2021:

REFERENCE NO. DESCRIPTION
CATEGORY A  SUPPLIES OF GOODS
RCK/A/01/2020/1 Supply and delivery of Computers, printers, ICT Hardware/software and other IT Equipment Supplies, toners and computer accessories.
RCK/A/02/2020/1 Supply of office furniture, fittings and office and Kitchen  equipment
RCK/A/03/2020/1 General and food supplies – e.g. milk, bottled drinking water, sugar, snacks, detergents and toiletries.
RCK/A/04/2020/1 Supply, repair, cleaning and maintenance of assorted office furniture, fittings including window blinds and curtains
RCK/A/05/2020/1 Supply Fire Fighting Equipment
RCK/A/06/2020/1 Supply and disposal of sanitation services
RCK/A/07/2020/1 Supply of Water
CATEGORY B  SUPPLY OF SERVICES AND WORKS
RCK/B/07/2020/1 Provision of workplace counselling services
RCK/B/08/2020/1 Maintenance and servicing of computers and printers
RCK/B/09/2020/1 Editing and material translation services i.e. English to either/or Swahili, Oromo, Amharic, Somali, Ng’artukan and French
RCK/B/10/2020/1 Repair & maintenance services of office and kitchen equipment, safe, Telephone, PABX, generator, fridge water dispenser microwave etc.
RCK/B/11/2020/1 Provision of air ticketing services
RCK/B/12/2020/1 Website development/hosting and maintenance services
RCK/B/13/2020/1 Provision of parcel delivery services and courier services
RCK/B/14/2020/1 Provision garbage collection services
RCK/B/15/2020/1 Provision of voice, data communication, network Video conference/film purchase or hire
RCK/B/16/2020/1 Provision of outside catering services
RCK/B/17/2020/1 Repairs and maintenance of office and kitchen furniture, fixtures and fittings
RCK/B/18/2020/1 Provision of research, training and other consultancy services
RCK/B/19/2020/1 Provision of Conference and Seminar Facilities
RCK/B/20/2020/1 Provision of occupational Health, safety & firefighting training services
RCK/B/21/2020/1 Provision of fumigation & pest control
RCK/SG/22/2020/1 Provision of asset tagging/coding/valuation services
RCK/B/23/2020/1 Provision of human resources consultancy services
RCK/B/25/2020/1 Provision of probono legal services
RCK/B/26/2020/1 Provision of Transport Services
CATEGORY C HIGH VALUE/FREQUENCY  SUPPLIES/SERVICES
RCK/C/25/2020/1 Supply of office general stationery   i.e. printing papers, files, staples, ink..
RCK/C/26/2020/1 Maintenance of motor vehicles including provision of spares, servicing and repairs
RCK/C/27/2020/1 Supply of Motor vehicle fuel & lubricants
RCK/C/28/2020/1 Provision of creative design, printing of promotional materials (umbrellas, caps, t-shirts, letterheads books, posters lessos, certificates, business cards, banners, teardrops and brochures)
RCK/C/29/2020/1 Maintenance and support of Accounting Software i.e. Sage Pastel
RCK/C/30/2020/1 Provision of security and guarding services
RCK/C/31/2020/1 Provision of general insurance services
RCK/C/32/2020/1 Provision staff Health Insurance cover
RCK/C/33/2020/1 Provision of Audit Services  – project & institutional audit
RCK/C/34/2020/1 Provision of team building services
  END

 

1.3 PREQUALIFICATION DOCUMENTS

Interested candidates may download Pre-qualification of supplier’s form or forms from RCK’s website. Thereafter present the unfilled form(s) to RCK’s offices during workings hours from 9.00AM – 4.30PM) and Friday (9.00AM – 1.00PM), to have it or them serialized with tender number and stamped  and pay a non-refundable fee of Kshs 3,500 or 5,000 per category as specified below:

1. Category A Kshs 3,500
2. Category B Kshs 3,500
3. Category C Kshs 5,000

The fee is to be paid at RCK offices during working hours: Monday to Thursday (9.00AM – 4.30PM) and Friday (9.00AM – 1.00PM), obtain official receipt(s) and tender Number.

The completed pre-qualification documents clearly indicating tender number and category MUST be submitted both electronically and physically to RCK offices. The electronic copies should be sent to procurement@rckkenya.org. While the hard copy should be placed in plain, sealed and separate envelopes (each category MUST be submitted in a separate envelope) and the envelope clearly labelled as below:

PRE-QUALIFICATION OF SUPPLIERS 2020-2021:

CATEGORY DESCRIPTION… (e.g. Category A and NO……(e.g. RCK/SG/01/2020/1) and

addressed to:

Procurement Committee
Refugee consortium of Kenya
P.
O. BOX 25340-00608
NAIROBI

Pre-Qualification Supplier Application Form - Download (Word)

 

Pre-Qualification Supplier Application Form - Download (PDF)

 

To be deposited in the TENDER BOX at any of RCK offices in Nairobi, Kakuma, Dadaab or Garissa. They should be received on or before October, 14th 2019 at 9.00am.  A copy in PDF form MUST be sent to procurement@rckkenya.org on or before the stated closing date and time.

Bids will be opened immediately thereafter in the presence of the bidders who choose to attend or their representatives at the Refugee Consortium of Kenya.

Refugee Consortium of Kenya reserves the right to accept or reject any or all bids and is not bound to give any reasons for its decision